Data Privacy

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DOCUMENTS AND IMPORTANT LINKS

-a-

Annual Audit Of Privacy Compliance -- Utah Office of Student Data Privacy annual audit of Davis District privacy compliance [Link to PDF]

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Biometric Data Collection Notice -- Davis District does not collect student biometric information (e.g. fingerprints, face ID, etc.)

Board Privacy Policy - DSD Board Policy: 11IR-110 Student Data and Family Privacy Protection (Formerly Family Educational Rights and Privacy Act (FERPA)

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Data Collection Notice [Link to PDF in District Policy Manual] - Notice to parents in the student registration packet regarding student information collected by the district. Note: this document is presented to be accepted but is only a notice. Parents can submit the directory information withhold release using the documents linked above.

Data Governance Plan [Link to PDF in District Policy Manual]

Data Retention Schedule [Link to PDF in District Policy Manual]

Directory Information Withhold Request - Parents Or Guardians may print and fill out the directory information withhold request (to restrict 3rd party mailings) and must be submitted to your school's administration office annually. 

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Employee Handout Regarding Family Educational Rights And Privacy Act (FERPA)  

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FERPA Annual Notice And Directory Information Notice

  • Annual Notice - Administrators at each school are responsible for the distribution of the annual FERPA notice and directory information notice by publishing the required policy information in school handbooks annually. See page 5 of the Administrative Memo 28 (section on FERPA and Directory Information) [Link to PDF in District Policy Manual]

  • School Handbooks - The directory information notice is included annually in student handbook publications from each school. The Administrative Memo 28 above indicates district policies to include in the handbook publication -- including the FERPA directory information notice.

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IT Security Plan [pdf]

-m-

Media Permission Letter - Memo to parents regarding student interview / photograph / video

METADATA Dictionary

-p-

PPRA Notice Handout [Link to PDF in District Policy Manual]

PPRA Survey Notifications [Dropbox folder of notifications]

Parental Permission Form - Model [docx] -Model template for teachers to request written parental permission to create student account to use an instructional website or service for a short duration. This form should only be used for websites that have already been approved for conditional use through the Learn Platform Approved Technology Tools list [Link To Approved Technology Tools List]

-r-

Records Retention Schedule [Link to PDF] - DSD schedule when student records are retained and purged.
Retention Schedule [Link to website] - Utah State Board of Education -- Records Appraisal and Management Program, also includes information about business records as well (purchasing, payroll, accounting).

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Student Data Disclosure [PDF] Utah Code Title 53E-9-305(2) - Annual Notification of Student Data Collection

Student Data Privacy Consortium (SDPC) - Davis School District is a member of the Utah State SDPC. Our district page on this site -- where we post some of the data sharing agreements we have is located at the linked page [LINK to DSD page at SDPC]